Student Transfers

(Resident/Non-Resident)

Employee transfer requests may be submitted after the transfer window closing date.

RESIDENT EMPLOYEE STUDENT TRANSFERS

Children of part-time or full-time Stafford Schools employees who reside in Stafford County may be allowed to attend the school where the parent works, the school nearest to the employee’s work location, or a school outside their attendance area based on one of the reasons specified in Policy 2103, Student Transfers. The policy was last revised by the School Board in March 22, 2022.

How To Apply:

Full-time or part-time resident employees should complete Part I of the Resident Employee Transfer Form and submit via email (through GMail). If the reason for the request requires additional documentation, submit those documents with the transfer application. If the reason for the transfer request is child care, the parent/guardian and the child care provider must complete and submit the Child Care Verification Form.

NONRESIDENT EMPLOYEE STUDENT ENROLLMENT

Policy 2105, Nonresidents, specifies that children of full-time Stafford Schools employees who do not reside in Stafford County may be allowed to attend the school where the parent works, the school nearest the employee’s work location, or a school outside their attendance area based on one of the reasons specified in Policy 2103, Student Transfers.

How To Apply:

Full-time nonresident employees should complete Part I of the Nonresident Student Enrollment Application and submit to the Student Transfer Office via email, fax, or mail . If the reason for the request requires additional documentation, submit those documents with the transfer application. If the reason for the transfer request is child care, the parent/guardian and the child care provider must complete and submit the Child Care Verification Form.

• Child Care Verification Form: Parents or guardians requesting a student transfer based on child care in a school attendance area other than their own must complete PART I, and have the Child Care Provider complete PART II of this form.
  • Spanish Child Care Verification Form
  • Pashto Child Care Verification Form
  • Urdu Child Care Verification Form
  • Dari-Farsi Child Care Verification Form
• Nonresident Employee Student Enrollment Form
• Resident Employee Form
• Student Transfer Application 2024-25
• Student Transfer Rescission Form

In an effort to provide an enhanced and more secure service for our transfer students, all record requests for a former student must be made online using our new student record request system. 

REQUESTS VIA FAX, PHONE CALLS, EMAILS, AND U.S. MAIL ARE NO LONGER ACCEPTED

• Account Creation. Each person requesting records from Stafford County Schools is required to set up an account. Users must utilize their school email address, personal email addresses will not be accepted. Create an account.
• Site Access. Go to https://staffordva.scriborder.com, scroll down to the “K-12 Districts Select the Following to get started” and click the Schoolhouse icon.
• Verification. Once the account is set up, there is a verification process that takes about 24 hours to complete. Users will receive an email notification once the account is verified. Accounts only need to be verified once. Multiple requests may then be submitted using account.
• Submit Request. When the user receives the “verification complete” email notification, login to the K-12 Transfer application and submit the request to Stafford County Public Schools.
• Processing Time. Stafford County Public Schools will process requests electronically within 10 business days. An email notification will be sent once the request has been processed.
• Downloading. After receiving the “processing complete” email, log back into the K-12 Transfer application to download the student record that was requested.

Please contact support@scribsoft.com, if any issues occur when setting up an account or submitting record requests.